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EVENT Magazine

  • S-011
  • Series
  • 1971 -

Series consists of materials pertaining to EVENT Magazine. These include correspondence, documentation related to writing submissions, and copies of the magazine.

EVENT Magazine

I-CARE Literacy Program

  • S-001
  • Series
  • 1977-2020

Series predominately consists of published materials by the I-CARE adult literacy program: the group's newsletter and later its annual publication featuring student writing. This series also includes additional textual records related to I-CARE's creation and early years, its operations, and various events.

The first I-CARE newsletter was launched in January 1979. It was called "The Nameless Newsletter" and was edited by Sheila Taillefer and Linda Ellwood. By July of that year, the newsletter was simply titled "I CARE", which would remain in place until the fall of 1982 when it was renamed "Breakthrough". Early editions of Breakthrough contained event announcements, meeting agendas and minutes, photocopied articles, information resources for tutors, crossword puzzles, activities, and artwork and graphics. The newsletter's tagline was: "A newsletter published for literacy volunteers in the Douglas College region." However, by the 1990s the target audience of the newsletter had expanded to include learners as much as tutors. In the September 1992 issue, Breakthrough started including a section called "Writing For Our Future" which featured short written works by students from the program. (Writing For Our Future was the name of a stand-alone, annual publication by I-CARE featuring student writing. It was launched in 1990.) Breakthrough has been published on a monthly and later quarterly basis, uninterrupted until the onset of the Covid-19 pandemic in winter 2020.

I-CARE

Miscellaneous Board Files

  • S-022
  • Series
  • 1977 - 2014

Series consists of a variety of materials created or collected by the Douglas College Board, excluding board meeting records and materials created by standing committees. These subjects range from agreements and policies to board member biographies, college governance to engagement with provincial legislation, and from specific campus projects to correspondence writ large. Correspondence, reports, and supporting documents make up the greatest share of materials in this series.

Douglas College Board

Committees of the Board

  • S-021
  • Series
  • 1968 - 2012

Series consists of materials pertaining to the standing committees of the Douglas College Board and its predecessor, the Douglas College Council. Committees of the Board exist to provide greater investigation and recommendations related to governance issues and functions for which the Board is responsible such as finance, human resources, facilities, curricular planning, and development.

During the institution’s early years, several committees existed within the College Council to oversee key functions like those mentioned above; however, it was not until February 1975 that four were formally recognized by Council as standing committees: the Finance Committee, Program Development Committee, Building and Sites Development Committee, and Personnel Committee. These were later joined by a committee which focused on community relations and public promotion of the College.

Following the College's split into Douglas and Kwantlen in 1981, and a subsequent administrative reorganization which resulted in a smaller membership, the College Board determined it could no longer operate with the same number of standing committees. The Board's chairman and vice-chairman were tasked with developing a proposal for a new board committee structure. Ultimately, they proposed two committees: the Finance, Facilities and Personnel Committee and the Education and Services Committee. The former was an amalgam of three existing standing committees while the latter was a successor to the Program Development Committee. The Community Relations Committee was not replaced by an equivalent body until the creation of the Community Relations Development Committee in 1984.

Although there were several changes to names and responsibilities, most committees of the Board reflected the original functions of their earlier iterations throughout the 1980s and 1990s. In the early 2000s, the Education Committee and the Community Relations/Board Development Committee were disbanded, as their roles had been increasingly co-opted by other committees. And more recently, a Technology Strategy Committee existed for seven years (2014-2021) before also being disbanded.

The records in this series primarily consist of meeting agendas, minutes, and supporting documents such as correspondence, memoranda, reports, financial statements, and planning materials.

Finance Committee [original]

Indigenous Gathering Place

  • S-006
  • Series
  • 1995 - 2012

Series consists of materials pertaining to the Indigenous Gathering Place (known as the Aboriginal Gathering Place prior to 2023), which opened in April 2011 at the College's New Westminster campus. The Indigenous Gathering Place is a venue for hosting traditional ceremonies, potlucks, and meetings. When not holding events, it is a quiet space to study, meditate, and meet fellow students.

In addition to proposal documents and a program for the space's grand opening (January 2012), this series also includes some records related to services for Indigenous students in the 1990s.

First Nations Advisory Committee

Library and Learning Resources

  • S-019
  • Series
  • May 1969 - July 2012

Series consists of materials pertaining to the creation, development, and operation of the Douglas College Library and the Learning Resources Department, the latter of which was established in 1982 and encompasses the library. These materials include correspondence, memoranda, reports, annual reports, architectural drawings and building plans, budgetary records, and more. There are meeting records (agendas, minutes, and supporting documents) pertaining to a range of committees and units, including: the Library Executive Committee, Library Divisional Committee, Learning Resources Management Committee, and Support Staff Committee.

Douglas College Library

Douglas College International Model United Nations (DOUGIMUN)

  • S-013
  • Series
  • February 1997 - December 2007

Series consists of materials pertaining to the Douglas College International Model United Nations (DOUGIMUN). A model UN is "an academic simulation of the United Nations where students play the role of delegates from different countries and attempt to solve real world issues with the policies and perspectives of their assigned country." DOUGIMUN was formed after a delegation of four political science students, under the supervision of professor Marlene Hancock, attended the 1997 Cairo International Model United Nations. Hancock said this trip inspired her to form a similar event at Douglas College. The first DOUGIMUN conference was hosted in February 1999.

The records in this series include correspondence, conference handbooks, newspaper clippings, photographs, and ephemera.

Marlene Hancock

Office of the Vice President, Educational Services

  • S-018
  • Series
  • March 1991 - June 2005

Series consists of materials created or collected by the Office of the Vice President, Educational Services. This position was established as part of the College's 1995 administrative restructuring, in which a “leaner” organizational model was implemented that included four new divisions: Educational Services, College Development, Instructional Services, and Finance and Administration. The Vice President, Educational Services was responsible for management of Student Services, Developmental Education, International Education, Community Programs, Contract Programs, and Learning Resources, and Admissions and Records. Educational Technology also became an important part of this portfolio.

Materials in this series include meeting agendas, minutes, and supporting documents pertaining to a number of committees associated with Educational Services at the College. (“Supporting documents” encompasses a range of records such as correspondence, memoranda, reports, and ephemera.) The two largest tranches of records in this series are related to the Technology, Planning and Management Committee (TPMC) and the Educational Technology Forum (ETF). The TPMC played an integral role in development of the College’s long-term educational technology plans and priorities, as well as reviewing and approving educational technology capital requests. Al Atkinson was committee chairman from its formation in 1997 until 2004, shortly before his retirement. The TPMC worked closely with the ETF, which was formed in April 1997, replacing the Teaching, Learning & Technology Roundtable. Its mandate was to promote the integration of educational technologies throughout the College and to advise the TPMC on priorities.

Atkinson was the first Vice President, Educational Services (1995-2004). He was succeeded by Blaine Jensen (2004-2015).

Al Atkinson

Publicity, Marketing, and Communications

  • S-010
  • Series
  • 1970 - 2004

Series consist of materials created for the promotion of Douglas College programs, services, events, and achievements. These materials were created by various successive internal offices tasked specifically with shaping the College's image, producing advertisements, coordinating with faculties and departments, drafting speeches, and documenting events. The series includes brochures, flyers, posters, publications, correspondence, news releases, memoranda, meeting agendas and minutes, course information, receipts and invoices, and much more.

Communications and Marketing Office

Student Governance

  • S-009
  • Series
  • September 1971 - March 1991

Series consists of materials pertaining to student government at Douglas College.

These include agendas, minutes, and supporting documents from early DCSS governing bodies such as the Douglas College Student Council (sometimes called the Tri-Council), the Mult-Campus Council, and the Senate. There are also records related to provincial and national organizations such as the Association of Student Councils Canada, the British Columbia Students Federation, and the Association of Canadian Community Colleges.

This series also contains materials related to the creation of the DCSS, The Other Press, society elections, student handbooks, clubs, professional development, social events, and more. These materials include correspondence, memoranda, nomination papers, reports, flyers and posters, questionnaires, draft constitutions and amendments, and ephemera.

Because the DCSS was represented on a number of college-wide boards, committees, and advisory councils, the Student Society possessed a number of related records such as agendas, minutes, and supporting documents. Although duplicate materials were culled from the Archives in 1986, this series retains records related to the activities of the Principal's Council, the New Westminster Campus Advisory Council, the Management Committee, and several other smaller committees.

Douglas College Student Society

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