Title and statement of responsibility area
Annual General Meeting - Agenda and Minutes - 1983-1984
General material designation
- Textual record
Other title information
Title statements of responsibility
Level of description
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
February 1983 - March 1984 (Creation)
- Douglas College Student Society
Physical description area
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
The Douglas College Student Society (DCSS) was incorporated in 1972 under the Society Act with a mandate to represent and protect the rights and interests of students. The makeup of the Society's executive membership has changed over time, but typically included a President, Vice President(s), Secretary, Treasurer, and campus- or program-specific representatives. At different times in the history of the DCSS, the records of the Executive were collected by a staff person who was also responsible for the management of Society business/administration.
When the DCSS was formed it represented students from three campuses: New Westminster, Surrey, and Richmond. For this reason, the earliest governing body of the DCSS - the Student Council - was also sometimes called the Tri-Council. By 1979, five additional campuses were also being represented by the DCSS: Coquitlam, Langley, Maple Ridge, Agnes Street, and Newton Centre. Consequently, the DCSS's governing body became the Multi Campus Council. In the early 1980s, following the College's split into two separate institutions, the DCSS updated its Constitution and its governing body was reorganized as the Senate. Rather than a campus-specific focus like its predecessor, the Senate used a model of representation based on areas of study.
In 1992, DCSS membership voted to leave the Canadian Federation of Students, only to re-join the national organization six years later. In 1999, the DCSS underwent a restructuring in which it was renamed the Douglas Students' Union (Canadian Federation of Students, Local 18).
Materials were transferred to the Archives from the DCSS offices in two accessions, one in 1984 and one in 1985. The bulk of the records in these accessions were created between 1977 and 1985, a period that closely maps onto the years in which Merrilyn Houlihan worked as the Society's business manager.
Scope and content
File consists of agendas, minutes, and supporting documents from the 1983 and 1984 annual general meetings of the DCSS.
Immediate source of acquisition
Office of the Douglas College Student Society
According to Jean Cockburn's finding aid (1986), this file was part of an accession in which files were originally arranged in a single continuous alphabetic sequence by topic. Cockburn integrated this accession with another and rearranged files under functional sub-groups. "The contents of files were rearranged where obvious misfilings had occurred." For more information about Cockburn's arrangement, please view the Archives' original finding aid.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Terms governing use, reproduction, and publication
Original 1986 finding aid available, prepared by Jean Cockburn.