Board Executive and Governance Committee
- Corporate body
- 2010 - Present
Board Executive and Governance Committee
The Finance Committee established in October 1997 had a mandate that was distinct from the earlier iteration of the same name, which had existed from the College's earliest years until 1981. The work of this newer Finance Committee focused on both finance and facilities. Its finance-related responsibilities included advising the Board and administration on significant financial affairs at the College, reviewing the operating and capital budgets, and reviewing financial statements. Its facilities-related responsibilities included making policy recommendations regarding building and site development, examining long-term plans for future developments, reviewing and recommending site acquisitions, meeting with government officials and local stakeholders regarding the acquisition of sites and facilities, and acting on behalf of the Board with respect to jointly owned facilities.
In January 2009, the Finance Committee became the Audit and Finance Committee.
Sites and Buildings Planning and Development Committee
Briefly called the Building and Sites Development Committee when it was first established as a standing committee of the College in early 1975, by May of that year the Committee’s name was changed to the Sites and Buildings Planning and Development Committee. (Prior to being formally designated a standing committee, it had also been called the Sites Committee.)
The Committee’s primary function was to study proposals and make recommendations to Council on topics pertaining to the development of buildings and sites. The Committee was tasked with initiating long-term planning for the provision of sites for future developments, to examine and recommend specific site acquisitions, to meet with municipal councils in the College region, to act on behalf of the Council with respect to jointly owned facilities, and to review and assess the suitability of project consultants.
In 1981, following the split between Douglas and Kwantlen, the Sites and Buildings Planning and Development Committee (by then a committee of the College Board) amalgamated with other committees to become the Finance, Facilities and Personnel Committee.
In November 1990, the Community Relations Committee replaced the Community Relations Development Committee as one of the College Board’s three standing committees. This committee would put greater emphasis on increasing the College’s visibility in the community, taking proactive steps to engage with various off-campus constituencies and stakeholders. The Committee made policy recommendations to the Board, was involved in College advertising, and was responsible for “interpreting and communicating the College’s role, mandate and needs to the community decisions makers.”
By January 1992, the Committee once again changed, this time to the Community Relations/Board Development Committee.
Community Relations Development Committee
The Community Relations Development Committee was established as a standing committee of the College Board in April 1984. Its purpose at that time was “to provide a focus for and an overview of policies and programs to enhance public information, community resource development and college-based community development activities.” Later that year, fundraising activities was added to the Committee’s terms of reference. The Committee also provided recommendations to the Board and served as a liaison with College administration regarding issues related to public relations.
In November 1990, the Committee’s name was changed back to the Community Relations Committee.
Community Relations Committee [original]
In May 1977, an Ad Hoc Public Relations Committee was struck by the College Council to examine the need and means by which they could keep the broader community informed of the College, its development, and activities. In October of that year, a motion was carried to establish a Community Relations Committee as the fifth standing committee of the College Council.
The Community Relations Committee was tasked with upholding the “Council’s responsibility to keep the community informed and aware of the College and its development,” as well as develop publicity and public relations policies. The Committee engaged directly with community stakeholders through in-person meetings but also through indirect means such as press releases and newsletters. The Committee oversaw the work of the Public Information Office and its officer.
In 1981, following the split between Douglas and Kwantlen, the College Board reduced its number of standing committees. The Community Relations Committee was eliminated and not replaced by an equivalent committee until April 1984 when the Community Relations Development Committee was established.
Audit, Finance and Investment Committee
Finance, Facilities and Personnel Committee
Established in April 1981 (with its initial meeting held the following month), the Finance, Facilities and Personnel Committee was an amalgamation of three previous standing committees and drew its original terms of reference from each of those earlier groups. The Committee’s principle responsibilities fell within these three areas and included: (1) advising the College Board and administration on significant financial and business matters, reviewing draft budgets, and reviewing financial statements; (2) recommending policies related to building and site development, engaging with local governments and stakeholders, studying site proposals, and acting on behalf of the Board when initiating and planning with other agencies for jointly owned facilities; and (3) providing advice on personnel policies, reviewing specific personnel problems, examining proposals, and engaging in the negotiations with faculty and staff.
In October 1997, this Committee was replaced two committees: the Finance Committee (which addressed issues related to finance and facilities) and the Human Resources Committee (which addressed personnel issues).