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Douglas College Council

  • DCA001
  • Entidad colectiva
  • 1969-1979

The Douglas College Council (more often referred to as simply the College Council) was founded in March 1969. Amendments to the Public Schools Act six years earlier required that all colleges in the province of British Columbia be governed by a College Council. The stated purpose of these councils under the amendment was the management, administration, and control of the property, revenue, business, and affairs of each respective college. Citizens who wanted a college in their region could vote in a plebiscite to contribute to the institution's costs through their local school taxes. School districts in Richmond, Delta, Surrey, Langley, Burnaby, New Westminster, and Coquitlam voted on March 9, 1969 in support of the college's creation. The government established the first college council, which was required by law to consists of one member appointed by each participating school board, members appointed by the Lieutenant-Governor in Council, and one District Superintendent of Schools from one of the participating districts appointed by the Minister of Education. Jack Smedley was the first chairperson of the Douglas College Council, and he held the position from 1969-1970.

The Council was responsible for recruiting the College's founding principal, George Wootton, and the secretary-treasurer, M.F. (Bill) Morfey. The council was also involved with hiring other key personnel, developing the College's first budget, and procuring facilities.

Other powers and responsibilities of the College Council included: appointing necessary instructional and other staff; determining student fees and tuition; overseeing the management and carrying-out of the college's curriculum and instruction; preparing annual budgets; and determining admission requirements.

In 1979, following the passage of the College and Institute Act, the Douglas College Council became the Douglas College Board.

Education Committee

  • DCA061
  • Entidad colectiva
  • 1996 - 2000

In January 1996, the Education Committee was established as the successor to the College Board’s Education & Services Committee. Initially it maintained many of the same responsibilities as in its previous iteration but with a new emphasis on providing a link between the College Board and the Education Council. By 1999, much of the Committee’s responsibilities were set out in the College and Institute Act, which had become legislation in 1996. The Committee endeavoured to clarify and foster the link between each of the College’s governing bodies, reviewing information and advice the Board received from the Education Council. The Committee also reviewed matters requiring joint approval of the Board and the Education Council, and it carried out any responsibilities delegated to it by the Board.

The Education Committee was discontinued in 2000 following a re-evaluation of the Board’s committee structure.

Community Relations/Board Development Committee

  • DCA068
  • Entidad colectiva
  • 1992 - 2002

Established in January 1992, the College Board’s Community Relations/Board Development Committee retained many of its predecessor’s responsibilities related to community engagement, strategic planning related to advertising, and discussions of community relations issues. It also added two new clauses to its mandate: (1) to plan Board development activities and to recommend them to the College Board, and (2) to draft and recommend Board policies.

In September 2002, the Board voted to disband the Committee because issues related to planning and advocacy were by then being handled by the Executive Committee.

Human Resources Committee

  • DCA057
  • Entidad colectiva
  • 1997 - Present

The Human Resources Committee was established in 1997 when the Finance, Facilities and Personnel Committee split into two separate entities. Its original mandate was to advise the College Board and administration on matters relating to personnel policies; to present recommendations, reports, and memoranda to the Board; to review recommendations related to specific personnel issues or initiatives; to examine proposals for budgeted and non-budgeted staff and faculty additions; and to advise on negotiations with faculty and staff.

In 2006, the Human Resources Committee's terms of reference were expanded to include greater detail related to negotiations advice. Additionally, the Committee was tasked with reviewing materials and recommendations related to the Professional Development Programs, the Health and Safety Committee, and excluded personnel.

As of 2022, the Human Resources Committee is the College Board's oldest standing committee. Its specific duties and responsibilities relate to executive appointments, compensation structure, succession planning and development, risk management, human resources, and more.

Program Development Committee

  • DCA058
  • Entidad colectiva
  • ca. 1970 - 1981

Originally called the Curriculum Review Committee prior to being established as a standing committee of the College Council in 1975, the Program Development Committee’s primary function was to review program proposals and to present reports and recommendations to the Council (and later the Board). These reports and recommendations were related to new, revised, or discontinued programs; educational priorities; innovative systems of instructions; admission policies; and instructional requirements for planned physical facilities.

In October 1980, the Program Development Committee’s name and terms of reference were modified slightly. It became the Program Review & Development Committee.

Program Review & Development Committee

  • DCA059
  • Entidad colectiva
  • 1980 - 1981

Established in October 1980, the Program Review & Development Committee was a standing committee of the College Board and almost identical to its predecessor, the Program Development Committee. Minor changes to the Committee’s terms of references included: (1) the Committee was now tasked with actively reviewing existing program areas, not just proposals; (2) there were fewer listed resource personnel; and (3) “Admissions policies” was removed from the Committee's areas of focus.

Like its previous iteration, the Committee was responsible for reviewing programs, educational policies, innovative systems of instruction, and planned physical facilities with respect to instructional needs.

The Program Review & Development Committee was replaced by the Education and Services Committee in April 1981.

Education and Services Committee

  • DCA060
  • Entidad colectiva
  • 1981 - 1996

Established in April 1981 (with its initial meeting held the following month), the Education and Services Committee was committee of the College Board. It was a new iteration of the Program Review & Development Committee, and it shared mostly identical terms of reference as its predecessor. These included reviewing proposals and presenting reports and recommendations to the College Board related to program development, educational priorities, new systems of instruction, admission policies, and financial matters impacting instructional activities.

By 1993, the Committee’s mandate had been updated to include reviewing proposals “on matters relating to instruction, College services, and College-community relationship and to present reports and recommendations to the College Board.” Public information and community development activities were added to the existing list of the Committee’s areas of focus.

In January 1996, the Education and Services Committee became the Education Committee.

Finance Committee [original]

  • DCA051
  • Entidad colectiva
  • ca. 1970 - 1981

When it was formally established as a standing committee of the College Council in 1975, the primary function of the Finance Committee was to advise the Council and Administration on significant financial and business matters, present recommendations on the disposition of financial documents, and make recommendations on proposals related to major financial decisions. The Committee was also tasked with reviewing drafts of the College’s operating budget, capital needs and the capital budget, financial statements, and voucher lists.

In 1981, following the split between Douglas and Kwantlen, the Finance Committee (by then a committee of the College Board) amalgamated with other committees to become the Finance, Facilities and Personnel Committee.

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