Showing 71 results

Authority record

Finance Committee [original]

  • DCA051
  • Corporate body
  • ca. 1970 - 1981

When it was formally established as a standing committee of the College Council in 1975, the primary function of the Finance Committee was to advise the Council and Administration on significant financial and business matters, present recommendations on the disposition of financial documents, and make recommendations on proposals related to major financial decisions. The Committee was also tasked with reviewing drafts of the College’s operating budget, capital needs and the capital budget, financial statements, and voucher lists.

In 1981, following the split between Douglas and Kwantlen, the Finance Committee (by then a committee of the College Board) amalgamated with other committees to become the Finance, Facilities and Personnel Committee.

Finance, Facilities and Personnel Committee

  • DCA052
  • Corporate body
  • 1981 - 1997

Established in April 1981 (with its initial meeting held the following month), the Finance, Facilities and Personnel Committee was an amalgamation of three previous standing committees and drew its original terms of reference from each of those earlier groups. The Committee’s principle responsibilities fell within these three areas and included: (1) advising the College Board and administration on significant financial and business matters, reviewing draft budgets, and reviewing financial statements; (2) recommending policies related to building and site development, engaging with local governments and stakeholders, studying site proposals, and acting on behalf of the Board when initiating and planning with other agencies for jointly owned facilities; and (3) providing advice on personnel policies, reviewing specific personnel problems, examining proposals, and engaging in the negotiations with faculty and staff.

In October 1997, this Committee was replaced two committees: the Finance Committee (which addressed issues related to finance and facilities) and the Human Resources Committee (which addressed personnel issues).

Finance Committee

  • DCA053
  • Corporate body
  • 1997 - 2009

The Finance Committee established in October 1997 had a mandate that was distinct from the earlier iteration of the same name, which had existed from the College's earliest years until 1981. The work of this newer Finance Committee focused on both finance and facilities. Its finance-related responsibilities included advising the Board and administration on significant financial affairs at the College, reviewing the operating and capital budgets, and reviewing financial statements. Its facilities-related responsibilities included making policy recommendations regarding building and site development, examining long-term plans for future developments, reviewing and recommending site acquisitions, meeting with government officials and local stakeholders regarding the acquisition of sites and facilities, and acting on behalf of the Board with respect to jointly owned facilities.

In January 2009, the Finance Committee became the Audit and Finance Committee.

Personnel Committee

  • DCA056
  • Corporate body
  • ca. 1970 - 1981

When it was formally established as a standing committee of the College Council in 1975, the primary function of the Personnel Committee was to serve as advisor to the Council and administration on matters relating to personnel policies, making recommendations, and drafting reports. The Committee was also tasked with reviewing problems on specific personnel matters, examining proposals for the budget, and advising on negotiations with faculty, staff, and administrators.

In 1981, following the split between Douglas and Kwantlen, the Personnel Committee (by then a committee of the College Board) amalgamated with other committees to become the Finance, Facilities and Personnel Committee.

Human Resources Committee

  • DCA057
  • Corporate body
  • 1997 - Present

The Human Resources Committee was established in 1997 when the Finance, Facilities and Personnel Committee split into two separate entities. Its original mandate was to advise the College Board and administration on matters relating to personnel policies; to present recommendations, reports, and memoranda to the Board; to review recommendations related to specific personnel issues or initiatives; to examine proposals for budgeted and non-budgeted staff and faculty additions; and to advise on negotiations with faculty and staff.

In 2006, the Human Resources Committee's terms of reference were expanded to include greater detail related to negotiations advice. Additionally, the Committee was tasked with reviewing materials and recommendations related to the Professional Development Programs, the Health and Safety Committee, and excluded personnel.

As of 2022, the Human Resources Committee is the College Board's oldest standing committee. Its specific duties and responsibilities relate to executive appointments, compensation structure, succession planning and development, risk management, human resources, and more.

Program Development Committee

  • DCA058
  • Corporate body
  • ca. 1970 - 1981

Originally called the Curriculum Review Committee prior to being established as a standing committee of the College Council in 1975, the Program Development Committee’s primary function was to review program proposals and to present reports and recommendations to the Council (and later the Board). These reports and recommendations were related to new, revised, or discontinued programs; educational priorities; innovative systems of instructions; admission policies; and instructional requirements for planned physical facilities.

In October 1980, the Program Development Committee’s name and terms of reference were modified slightly. It became the Program Review & Development Committee.

Program Review & Development Committee

  • DCA059
  • Corporate body
  • 1980 - 1981

Established in October 1980, the Program Review & Development Committee was a standing committee of the College Board and almost identical to its predecessor, the Program Development Committee. Minor changes to the Committee’s terms of references included: (1) the Committee was now tasked with actively reviewing existing program areas, not just proposals; (2) there were fewer listed resource personnel; and (3) “Admissions policies” was removed from the Committee's areas of focus.

Like its previous iteration, the Committee was responsible for reviewing programs, educational policies, innovative systems of instruction, and planned physical facilities with respect to instructional needs.

The Program Review & Development Committee was replaced by the Education and Services Committee in April 1981.

Education and Services Committee

  • DCA060
  • Corporate body
  • 1981 - 1996

Established in April 1981 (with its initial meeting held the following month), the Education and Services Committee was committee of the College Board. It was a new iteration of the Program Review & Development Committee, and it shared mostly identical terms of reference as its predecessor. These included reviewing proposals and presenting reports and recommendations to the College Board related to program development, educational priorities, new systems of instruction, admission policies, and financial matters impacting instructional activities.

By 1993, the Committee’s mandate had been updated to include reviewing proposals “on matters relating to instruction, College services, and College-community relationship and to present reports and recommendations to the College Board.” Public information and community development activities were added to the existing list of the Committee’s areas of focus.

In January 1996, the Education and Services Committee became the Education Committee.

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